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Archive for the ‘AACR2 Area 1 Statement of Responsibility’ Category

Q:  If we need a 600 tag, do we use exact copy of 100 tag, including indicators?

A:  Yes, and it follows the same format for a name heading.

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Q:  How do you create a cutter if there is no main author?

A:  The Cutter is based on main entry. Main entry can also be the title if there is no 100 tag in the record. So you Cutter for the first significant word of the title, i.e., do not Cutter for the initial article.

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Q:  What if you find a name listed one way in 100 tag and a different way in 700 tag? Which should you follow?

A:  The name from the AF is always taken from the 1XX tag. It will be the same no matter if you are using it as a main entry (100 tag) or added entry (700 tag). So not sure where you are seeing an example of the name used differently.

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Q:  Are first indicators for main and added entries the same except for when 245 is main entry?

A:  First indicator varies by tag. If you are referring to the 245 first indicator, then it will depend on whether title is main entry or added entry.

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Q:  Are editors only added entries?

A:  An editor is not responsible for the intellectual content of the work, but they have some part in the work. Chpt. 21 gives us the rules for editors as added entries.

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 Q:  With authorities, how can you be sure you have the right author if the book title is not listed?

A:  You may have to look at a few records on OCLC.  Read the notes. Look for similar books that they publish in the same discipline. Check the birth date to see if they would be writing in that same time period.  If you absolutely cannot find an author in the AF and it happens, you use the name as you find it on the source in the form of last name, first name and any middle name or initial.

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Q:  If a title has 4 authors, are all are listed in 700, with nothing in 100?

A:  You will have to review the rules for this. This is where one of the big changes has been made but rules for main entry still apply here.  In thinking about main entry with multiple authors listed, main entry goes to the first listed.

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Q:  Does RDA require designation for all people listed in 700 tags (author, editor, etc.)? And are the designations followed by a full stop?

A:  Yes, this is one thing that RDA is suggesting, that we do more with designation of function. I have seen designations done with and without full stops, so I will accept either.

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Q:  For the Statement of Responsibility, should we consider the prominence of one author name as compared to the others?

A:  Always transcribe in the order found on the source. If one is given prominence by the type font, it does not matter for transcription, though it may be significant for main entry.

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Q:  If the series name doesn’t seem very definite, do I treat the name like a statement of responsibility?  And does that mean I should add a 700 tag?

A:  Statements of responsibilities for series are tricky. They are generally ignored.  It has to do with authorship. This person is an editor and not responsible for the work itself. The rules tell us you can include a series editor if important to identify the work. If you do add the editor’s name to the 490 tag, then yes, you must add a 700 tag. My advice, ignore all series editors.

Another way to deal with the series editor is to put his name and function in the book in a note. If you do this, then you need the 700 tag as well. 

Anyplace you find something is optional in AACR2, it is almost 100% certain that LC will not be following that rule. The series statement of responsibility is optional.

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Q.  Can you add “and” if there are two editors?

A.  You do NOT add “and” unless it is on the source.  If there is more than one author and there are no connecting words like “and,” then you separate them as you would in English grammar usage.  So separate them as you would separate two names in a sentence.

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Q.  Can an editor be listed before an author in a statement of responsibility?

A.  If the editor is placed before the author on the t.p., then yes, but generally the author will be listed first. We never can tell what a publisher will do with the t.p. If the editor is first and the t.p. reads edited by ____ and written by ___, then that is what you transcribe.

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Q.  If the editor and author are both listed on the source, do you transcribe the author first (example in AACR2 1.1F5) or as it appears on the source?

A.  You transcribe in the order as it appears on the source. If you have a t.p. that spans two pages, you have to decide on your primary page.

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Q.  Are we supposed to end all our homework problems with a full stop even if AACR2 does not show it?

A.  Yes.  AACR2 does not give final punctuation in examples. You must supply where needed. There are some areas that do not get a full stop so be careful.  For example, Area 6 and Area 8 do not have full stops.

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Q.  One of the examples lists an editor after the edition.  When exactly should we do that?

A.  If you have an edition statement immediately followed by a statement of responsibility, then that person goes in Area 2 as the statement of responsibility for that edition (and not in Area 1).  But only if it appears on the source as such.  For example, if you have third edition by Jane Potee, Jane belongs with Area 2.

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Q.  Is there a resource for general examples for practice and/or reference that might help us check our work for Ex. 1?

A.  Use the help documents in Oncourse.  Examples can be found in the Area 1-8 document and the Maxwell book. Review the practice title answer keys.

Practice and sample records are very good sources. You learn cataloging by examples.

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Q.  What does GMD stand for?

A.  General Material Designator.   Ignore GMD, you do not use for monographs. Examples in AACR2 are for other formats. Just leave this out of your transcription.

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Q.  Is it okay to change the wording in the statement of responsibility?  For example, can “editor” be changed to “edited by?”

A.  No, you cannot change the wording in Area 1. You must transcribe exactly as found on the source with the exception of capitalization and punctuation. There is another exception for statements of resp. as to Rule 1.1F7. Part of it reads: Include titles and abbreviations of titles of nobility, address, honour, and distinction, initials of societies, qualifications, date(s) of founding, mottoes, etc., in statements of responsibility if: and there are conditions.

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Q.  If an author is listed as representing a college, how is that included in the statement of responsibility?

A.  If an author has a university where they are associated with next to their name, you do not transcribe it. This is one of the exceptions in Rule 1.1F7.

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Q. I think I just need to review the rule for multiple authors. I’m not finding any good examples in AACR2, so I am looking at past exercises…

A. AACR2 does not give good examples. This is a three author work, use my examples for works with three authors from the week we covered chapter 21.

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Q. On this book, on the tp, there is both an author and an editor listed. Do I include the editor in the 245 tag somehow? That editor has the most current copyright on the book.

A. Remember catalogers try not to be redundant. If description is in one area, they do not repeat in another.  You transcribe exactly what you find on the t.p. Don’t let that confuse you, it is a fourth ed, right.

Follow up:

Q. I guess since he has the most current copyright, I wasn’t sure if he should be the main entry or an added entry…

A. You have to transcribe in the order you see on the t.p.

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Q. The statement of responsibility comes from the tp and the main entry comes from the authority file. right?

A. The statement of resp. comes from the t.p. Then you decide on access points. And you do the authority work on the access points (or what is in the 100 or 700 tags.) It the title is main entry, then you cutter for the first significant word in the title, do not Cutter for an initial article.

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Q. For the Grossman title, Grossman is the author, but then there is an editor listed on the tp verso also. So, since there is an author, the editor isn’t important?

A. What is the chief source of information for area 1? The only way you can give this editor an access point is if you first create a note describing his function in the book. And I would only do so if he was someone of some prominence in the field of linear algebra. You have to consider the chief source and the t.p. verso is not the chief source for area 1. Also, don’t forget you have the answer keys to fall back on from Ex. 2.

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Q. What does the “q” represent in the 100 tag?

A. The |q in an authority file record for a personal name represents the fuller form of the name. So you will see things like Albee, Barbara L. |q (Barbara Louise)

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Q. Is it mandatory to include information on the editor, designer, illustrator, etc.?

A. If those folks are in the 245 |c, then yes, you will need to trace. However, that is part of Ex. 4. If you are finding folks like the illustrator on other pages of the book, then no. They have to be on the title page in order to get in the 245. If not on the t.p. and if you think they are of any importance, then you put them in a note.

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Q. Could a publisher/publishing body be considered as the statement of responsibility (in either areas 1 or 2)?

A. No, the publisher is not the statement of resp. Publisher information is area 4. A very distinct area for this information. Which consists of three elements. place, publisher name, date.

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Q. Is the statement of responsibility always the author?

A. The statement of responsibility can be of many types. Authors or editors for example fall in the statement of responsibility for a work. We will talk more about authors when we cover access points in chapter 21.

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Q. If we look up an author in the AF for the established heading and it doesn’t mention the work we are cataloging specifically, how else do we verify that it’s that person?

A. If there is a note for other works, you can see if the author is writing in the same discipline. You can check for dates to see if they are writing in the same time period.

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Q. If the author does not show up in the authority file…..Do we list them last name first, first name last.

A. Yes, if not found in the AF, go with the form found on the book: last name, first name, and any middle name or initial.

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Q. If a book is edited, the cutter # has to be of the title?

A. Yes. In an edited work the title is main entry. You Cutter for main entry.

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Q. I have a question about corporate names in the AF. For the George W. Bush example, etc….I couldn’t figure out what to put in the search window….same with Queen Elizabeth. Could you give me a quick clue?

A. Bush and Elizabeth will have personal and corp. headings. You should initially search as a personal name. You will find their corp. heading in the 510 field in their AF record. For Bush, search as Bush, George W. For Elizabeth, search as Elizabeth II

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Q. As the editor, Taylor is only in the 700 tag as an added entry, correct?

A. If you have an edited work, and the editor is named in the 245 tag, you must enter as an added entry access point for the work, per AACR2 Chpt. 21.

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Q. One question about the quote on the t.p. Can this be ignored? (Konvitz, Civil Rights)
A. Yes, ignore a quote on the t.p.

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Q:  If there is a university listed underneath an author’s name, do we include that in the statement of responsibility in Area 1?  Or do we add this as a note?

A:  This is one of the exceptions to transcribe as found on the source.  You do not transcribe the author’s affiliation with a university.  And you do not put it in a note.

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Q. In the MARC format, how do you handle information that you have in square brackets in card format?

A. If you have something in square brackets in the bibliographic description, then it is the same in MARC.

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Q. If the author used multiple initials in his name, you could eliminate the spaces between periods in the statement of responsibility (T. S. Eliot = T.S. Eliot). However, I’m trying to track down this rule for verification–with no luck. Am I going mad, or is it buried somewhere I’m not looking?

A. Yes there is such a rule. You are correct.  It is found in the LCRI (rule interpretations for rule 24.1A.    In Area 1 when you transcribe, you remove the spaces.  So, you would have no spaces between the period and the T.

Common cataloging mistakes / by J.T. Morgan.

Please be aware however when you do authority work on this name, you must copy exactly as found in the AF and there will be a space between the J. and the T.

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Q. I was a bit unclear on a certain type of punctuation.  Whenever the answer required an ‘et. al.’, it was punctuated as [et al.]., with a full stop following the brackets.  However, in the text (starting with the examples in 1.1F5), there is no full stop.

A. First of all be careful with the transcription of et al. No period after et.  AACR2 examples do not include the appropriate complete description nor end punctuation.  Please follow my examples.  Also please note that it is [et al.] no period after et.

If [et al.] comes at the end of the statement for area 1, you must add a full stop.  It is part of the rules from AACR2.  You need to include the period if it ends the statement as in the following example:
Warning signs / Steve Wall … [et al.].
Now if this book was illustrated as well you might have the following.  The period is always at the end of the statement:
Warning signs / Steve Wall … [et al.] ; illustrated by Tim Jenkins.

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Q. On page 18 of AACR2 EXAMPLES for ISBD AREAS 1-8, you give the example “Fourth edition revised by Tanya Hanks” Why is this not:  “4th ed., revised / by Tanya Hanks”?
A. Good point. This is a statement of responsibility relating to the edition statement.  You can interpret it either way.  In this case Tanya does the revision so it is part of the statement of resp.
In your example, it would be:
250 __ 4th ed., rev. / by Tanya Hanks.  (you would need to abbreviate revised)(If part of the edition statement it must be abbreviated.
As part of the statement of resp. it would NOT be abbreviated.
250 __ 4th ed., / revised by Tanya Hanks.

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Q. If the name doesn’t appear in the AF, should we transcribe the name as it appears on the t.p., rather than last name, comma, first name and middle initial (if any)?

A. Yes. If the name has a middle initial or middle name then you transcribe it as well. You do not go to external sources to find a middle name. Go with what is on the source.

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Q. I’m not confident that any of the Davenports or Siegels in the AF are the one for our book. Should I just do the Last name, First name format for this and leave any dates out? Or am I just not digging deep enough? How certain should we be before deciding to use an entry from the AF?

A. It is hard to figure out Davenport.  Take a closer look at Siegel.  You should exhaust all records in the AF. You can do some biographical research on the authors with something like Gale’s Biography Resource Center.  Google the persons.  Read introductory material preface, etc. If you absolutely can’t determine, go with Chpt. 22 rules of entry.  Last name, first name and any middle name or initial found on the source.

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Q. When I see this AF record for Arlene Taylor, I get real nervous that I am supposed to be looking at something other than the 100 and 700 entries?

A. If you are using Arlene as main entry, you take the name from the 100 tag.  If Arlene co-writes a book and you need to find her name in the AF as the added entry, you STILL take her name from the 100 tag.  It doesn’t matter as far as the AF goes.  You are always looking for the established heading for your MARC record.  The AF record actually will not have 7XX tags.  Examples:
You could have a book where Taylor is main entry and you take the established heading from the AV record from that 100 tag and use it in your MARC as such:
100 1_ Taylor, Arlene G., |d 1941-
245 10 Cataloging / |c by Arlene Taylor.

Or you could have a book where Taylor is the added entry and you still take her established heading from the 100 tag of the AF record as such:
100 1_ Chan, Lois Mai.
245 10 Cataloging for today’s libraries / |c Lois Chan and Arlene Taylor.
700 1_ Taylor, Arlene G., |d 1941-

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Q. If the name doesn’t appear in the AF, should we transcribe the name as it appears on the t.p., rather than last name, comma, first name and middle initial (if any)?

A. Yes. If the name has a middle initial or middle name then you transcribe it as well. You do not go to external sources to find a middle name. Go with what is on the source. If you can’t find a name in the AF, you enter the name in the 100 tag or 700 tag as last name, first name and any middle name or initial as found on the t.p.  The first name could only be an initial.

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Q. On the Kent title, where they list the editors—I didn’t notice it before, but in the paragraphs there are other people mentioned… would I consider these editors as well? I’m not really sure how to interpret what is going on there.

A. You have to determine the chief source and transcribe what you find for area 1.  This is an example of a book with a title page that spans two pages.

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Q. We can use World Cat to help us confirm authors, right?

A.
Yes, you can always check WorldCat. Be careful because some of the records need a lot of editing. You cannot check WorldCat for the established headings. You need to search them in the AF and do the authority work on your own.  This is a dynamic file and things are always changing.  You may be looking at a very old record cataloged under very different set of rules.

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Q. AF work with names seems a bit of guess work process so to double check- if we are not 100% sure a name from the AF is really our author/editor we should leave it as originally transcribed in the 100 or 245 fields?

A. Yes, just transcribe what is on the source, last name, first name and any middle name or initial.

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Q. If you see the fuller form of the name in the 1XX tag without the |q and parentheses, just straight without initials, should we use that name in 1XX?

A. Yes, whatever name you find in the 1XX, that is what the cataloger has determined is the established name for that person or that corp. body, etc. and is the name you cut and paste to your MARC record.

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Q. I am having trouble looking up some of the titles in the AF. Will all of our sources be there?

A
. The AF is a large large file, but not all inclusive. You will not find titles in the AF for the book, only series titles. If you are not finding personal names that is possible.

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Q. In one of the titles, the series title is the same in the AF, except for the description in parentheses. (I believe to distinguish one series from another with the same or similar name.)  Should we include the description in parentheses as found in AF, or is it okay to leave it out?

A.
If you find a series, the AF the information will be in a 130 tag and may have qualifying information in parens. It is all part of the established name so yes, you must include it if it is part of the established title.

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Q. If the fuller form of the name only shows up in the 4xx in the AF do we use that or only use what is in the 100 in the AF?

A
. You always use the heading from the 1XX tag. This is the established heading.
Never take the name from any other tag, even if it has fuller information. And never add dates if not found in the AF 1XX tag. The AF has determined the most common use of the name from many sources and it may not be the fuller form of the name.

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Q. Do we put ampersand or other less common punctuation in our MARC records 245 area 1?

A. the rules tell us to transcribe exactly as we find on the source, so yes, if there is an ampersand in the title then you transcribe it.  If there is something unusual in the title proper you may want to consider the 246 tag.  It is there to help your library patrons.

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