Subtitles in 246 Tag?

Q:  A 246 tag should only be considered for the title proper and not subtitles, correct? Would a subtitle variation best be suited for a 500 note? A:  Correct, only the title proper. No need to add a note for a subtitle variation.

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Dashes in Chapter Titles

Q:  How do you handles dashes within chapter titles when dashes are what separates the chapters titles in the notes field? A:  If there are dashes in the TOC title itself, replace with a comma. Make sure these are the same title.

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Listing Chapters with Dashes

Q:  Because we separate chapters with a double dash (–), how do you handle it when one of the chapters has a dash in it?  Do we only use one dash instead of two in such a case? A:  If the dash is indicating a subtitle, you can use the colon, or if a comma [...]

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Photo Credits in the 700 Tag?

Q:  For a title with photo credits, do we add the photo editor or photo credits as a 700 tag? A:  You cannot put these persons in the 700 tag unless you also include a note about what their function is with the work. This is generally not the practice. If they are not on [...]

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504 Notes in RDA

Q:  Regarding 504 notes… RDA rule 7.16.1 shows the following as examples: “Includes index” and “Bibliography: pages 859–910.” Is either acceptable?  Does one apply to indexes only and the other to bib only? A:  You can still combine these notes. These are just examples of the individual notes.

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Anonymous Author

Q:  For the TOC, if a book is written by Anonymous, do we write it the same way we would any other author’s name? A:  Yes, this is the practice if it is written on the t.p as such.

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Bibliographical References Spread Out

Q:  With regard to the bibliographical references: Given that they’re spread through the book should we list page numbers for all the references, just for the ones at the end of the book, or simply leave the page numbers out of the note? A:  No, do not give page numbers if they are scattered throughout. [...]

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“End of Chapter Readings” in a Note?

Q:  I am still confused about the ‘End of Chapter Suggested Readings’. Would it be in a note or would we leave it out? A:  End of chapter readings are references. Any reference used in writing the book deserves a note.

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Chapter Numbers in TOC Note

Q:  Is there a rule about including chapter numbers in the TOC note? In AACR2, the partial example excludes the chapter numbers but the second example includes them. Is this cataloger preference? A:  You can include chapter number if you want, not necessary though. It is a cataloger preference issue.

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What Goes in a 500 Note?

Q:  Is it totally up to the cataloger what goes in a 500 note? Relatively arbitrarily, or whatever we find important? For example, do we include dedication or translators? A:  More or less. The notes are flexible in wording and use. The common ones are the ones I require. LC will always include these notes. [...]

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Appendices and Notes in TOC?

Q:  Are appendices and notes included on TOC? A:  Those are not necessary, although you do see catalogers adding them.

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Dash Problem on Microsoft Word

Q:  When I am trying to separate chapters using a –, Microsoft Word automatically changes it to one single line. Is that ok? A:  Yes, I am aware of this issue with the dash. Try your best to get the double hyphen.

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TOC Notes Punctuation

Q:  Regarding TOC notes for a moment, can you provide a few examples for punctuation for subchapters? I haven’t been able to find much so far, other than be consistent with the format that is used. A:  Subchapters are separated with the space dash space as well. There are examples in the help docs. Let’s [...]

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Notes vs. Suggested Readings

Q:  Are suggested readings or notes about the author something that should be included in the 500 tag or are they generally ignored? A:  Notes about the author are ignored.  Suggested reading could be bibliographical references.

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Preface In Notes?

Q.  Do we take a title’s preface into consideration or is it ignored? A.  You can use the preface to get an idea of what the book is about. You may find something in the preface that you want to note.  Include the location of the note by using –Preface.

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Contents Note Punctuation

Q.  In creating a contents note, do you format/punctuate any differently if chapter headings include punctuation that you would otherwise be using in the notes for AACR2 purposes?  Like, if a chapter is “Broad Name — Clarification,” how would you format that to keep from confusing a reader from thinking those are two different chapters? [...]

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504 Tag – Scans vs. OCLC Record

Q. Regarding 5xx tags, if the OCLC record doesn’t indicate an index, should I add that to the bibliographic materials 504 tag, or make it a separate 500 tag? A. If you find that the scans indicate an index, then go with what is on the scans. They are more accurate than the records. You [...]

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What to Include in Partial Notes

Q.  I am confused about partial content notes. When we only do partial, is it completely up to us what we include? If we just pull a few of the contents, is that fine, or should we mention certain ones (for example, more famous ones, or the first one from each section)?  A.  Yes, if [...]

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Partial Contents vs. Complete Notes

Q.  If the TOC has main headings and chapters within those headings but you only transcribe the main headings, would you need to indicate that it’s a partial content field with the first indicator in the 505 tag? A.  No, this is still considered a complete note.

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Subfields in the Notes Tag

Q.  For Exercise 2, should we be putting subfields in the notes tag? A.  There are no subfields in the note tags unless you do an enhanced TOC note.  It is up to you if you want to include the subfields for an enhanced TOC note. You have to code it appropriately and use the [...]

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Is the 520 (Summary) Field Required?

Q.  Are the only 5XX tags we have to do are the 500, 504 and 505?  Is the 520 (summary) also required, or can we leave it off? A.  If you want to add a summary note, that is ok. Just be aware that LC generally adds summary notes to juvenile literature only.

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504 Field for Index and Bibliographical References

Q.  Under the 504 if we transcribe: 504 __ Includes bibliographical references and index, do we still do a 500__ Includes index ? A.  Yes, use a 504 for the combined note for index and bibliography. No need to add the 500 since it is covered in the 504. Catalogers are NEVER redundant.

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5XX Tags – What are General Notes?

Q.  I’m confused about what information goes in a 500 tag. I know it’s for general notes, but what is a general note? A.  500 tags contain notes. Mandatory notes for your records are any Content notes to include 500 __ Includes index. 504 __ Includes bibliographical references. 505 0_ Chapter title — Chapter title. [...]

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What Does 5XX Mean?

Q.  If I understand it right, the 5xx could mean anything in the 500s, but why is that there when we already have a 500, 504, and 505? A.  Correct, 5XX can be any note tag beginning with a 5.  So that would include a 504, 505, etc.  5XX is just representative of these tags [...]

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TOC in the 505 Field

Q.  My question is on the TOC. 505 is a repeatable field, so if you had a multi-volume book, could you put 504 volume 1: and list all the TOC, then enter anther 505 volume 2: TOC? If you did this, do you have to put any special note at the end of the 1st [...]

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500 MARC Field

Q.  In the 5xx field, 504 is Bibliography, etc. or bibliography and index.  500 is Index.  For index, how do you know what to put in 504 and what to put in 500? A.  504 can be used for the bibliography note alone or the combination of a bibliography and index.

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Page Numbers for Bibliographies

Q.  If a book has both bibliographies and an index, do you need to list the page numbers for the bibs? A.  You would only list the page numbers of the bibliography if there is a contained bibliography grouped together is a set of pages or even one page. You NEVER give the individual pages [...]

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Punctuation Rules for ToC

Q.  What are the punctuation rules for a Table of Contents with no authors? A.  Each section or area has a set of rules for punctuation. You should review them closely. Sometimes the full stop for the area is found in the next area. Where it says, precede this area with a full stop.

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Partial vs. Full Contents

Q.  How do we decide when to list contents fully or partially? A.  It is up to the cataloger. First you have to consider your patrons. You can pick and choose among the Table of Contents entries but it’s best to include all.  Some ToC are very lengthy that you may want to do only [...]

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Examples for Ex. 1

Q.  Is there a resource for general examples for practice and/or reference that might help us check our work for Ex. 1? A.  Use the help documents in Oncourse.  Examples can be found in the Area 1-8 document and the Maxwell book. Review the practice title answer keys. Practice and sample records are very good sources. You [...]

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Series Statement of Responsibility

Q. Then in the series statement of responsibility [Stephenson], does that person also get an added entry? A. Generally you do not transcribe series statement of respon. Unless they are more like the author of the entire work. If you find it necessary to add the person, put the name in a note and then [...]

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“Suggested readings” = Bibliographical References??

Q. This is a general question that comes up for a couple of titles, does “suggested readings” = bibliographical references? A. Yes, any reference of any kind including suggested readings is a bib ref.

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This one had a listing of photos [Stephenson] would that go under notes?

Q. This one had a listing of photos [Stephenson] would that go under notes? A. This book is heavily illustrated. It would not need a separate note.

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520 Tag for Final Project

Q. Do we need to create a 520 tag for the summary of the book? A. A 520 tag would be acceptable for a work of fiction. Yes, you can create one but it is not one of my required notes.

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Notes and Indicators

Q. About the 505 Notes tag: we can decide whether to do a full or partial note, right? And, how do I determine what the first indicator is for the 505 tag? A. If you do a full contents note the first indicator is zero. Partial is 2. And yes, it is up to you [...]

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Supreme Court a proper noun?

Q. Just for clarification is the Supreme Court is considered a proper noun? So it can be capitalized in the 505 tag? A. Yes, it is a proper noun.

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TOC Notes – just note parts, chapters …?

Q. If the book is separated into two or three parts with multiple chapters within each part, should we indicate those parts? Or just the chapters? A. It is up to you in how you set up your TOC note.  You can include this level of detail or leave it out of the description.

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Summary notes (520)

Q. 520 isn’t on our work form, do we need to add it? A. Actually a summary note is not required. You can add if you like, but it is not necessary. They are used more with children’s works and works of fiction.

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Summaries!

Q. About 520 fields – where do we get the summary information? A. You can make up the summary in your own words. Sometimes you can take it from the preface or a book jacket. Follow up: Q. If we take if from the preface or book jacket…do we need it in quotes? A. You [...]

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5XX

Q. When it says 5xx you just mean the entire field of 500′s like 500, 504, etc. There shouldn’t be a field actually titled 5XX right? The “X” is just to be replaced with other numbers? A. 5XX refers to any 500 tag. There is no actual 5xx tag. You are right it is either [...]

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Bibliographies, Page Numbers, & Notes

Q. Should we indicate all the page numbers of the end of chapter bibliographies? A. No, you do not include the individual page numbers for refs at end of each chapter. Only include page numbers when you have a complete bibliography. Follow Up: Q. Then is it necessary to put in a 5XX note that [...]

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An afterward copyright date?

Q. There’s mention of an afterward copyright after the original copyright (in this new edition). Would we put that in a note? (Peters) A. Look closely on the sources for date, sometimes you have to read all the fine print to find the publication date. You can ignore this information on the afterword.

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TOC Indicators – Partial vs Incomplete

Q. If we don’t include the Part headings in the 505 TOC, but we include all other chapter information, would the indicator be partial or complete? A. This would be complete. Partial is if you skip some chapters. Q. Follow up – if you don’t include the subsections within a chapter, but you include all [...]

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Editors, Designers, Illustrators

Q. Is it mandatory to include information on the editor, designer, illustrator, etc.? A. If those folks are in the 245 |c, then yes, you will need to trace. However, that is part of Ex. 4. If you are finding folks like the illustrator on other pages of the book, then no. They have to [...]

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Superscripts in Chapter Names (TOC)

Q. What do we do about the superscript numbers in chapter names? (Grossman) A. Do not use superscript anywhere in your record. Follow up: Q. So for R squared…would we write R2? (Grossman) A. You spell out R squared. If this was in the title proper you would need a 246.

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TOC Indiators for Complete & Partial Contents

Q. What constitutes a complete TOC as far as the indicators go? Does it have to have every subsection to be considered complete? or just the chapter names? A. You only have two options with TOC note indicators, complete or partial. Just the chapter names.

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Goldenberg & the TOC (505 field)

Q. I am confused by how to handle the 505 field in Goldenberg. Are we only to transcribe chapters or subsections within chapters? A. You can transcribe as much as you want. It is based on use by your patron. If there is information in those subchapters that is important, you may want to do [...]

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Quotes in Contents Notes

Q. If the contents are in quotes in the TOC itself, do you put them in quotes in the MARC record? A. No quotes necessary in the contents note, but it’s not wrong if you include them.

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Subfields in the 505?

Q. Are we supposed to use subfields in the 505 field? like the |t, etc.? A. This would be an enhanced content note. It is up to you. I will accept either way. The subfields are dependent on your ILS capability in searching that field.

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Defining “contents” and “partial contents”

Q. What is the difference between “content” and “partial contents”? A. Content is content. Partial means you are only including a part of it. You pick and choose which chapters in the TOC to include. A TOC note is one note.

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