600 Tag Exact Copy of 100 Tag?

Q:  If we need a 600 tag, do we use exact copy of 100 tag, including indicators? A:  Yes, and it follows the same format for a name heading.

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Subtitles in 246 Tag?

Q:  A 246 tag should only be considered for the title proper and not subtitles, correct? Would a subtitle variation best be suited for a 500 note? A:  Correct, only the title proper. No need to add a note for a subtitle variation.

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Never Add 246 Tag for Subtitle

Q:  When considering adding a 246 tag, if the only difference is the subtitle, it would not be necessary, correct? A:   You never add a 246 tag based on the subtitle in the |b. It is only for the title proper.

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830 Field – Full Stop and Volume Number

Q:  Is there a stop in the 830 field and should the volume number be included? A:  Yes, there is a full stop needed at the end of the 830 tag and yes, you must include volume number as well.  The 830 tag is a searchable tag in most ILS that is why it is [...]

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246 and 830 Tags

Q:  Are 246 and 830 tags considered added entries? A:  The 246 is a note for varying title. It is an access point but not an added entry. The 830 is a tag for series which is definitely an access point.

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Function Designations Optional?

Q:  Are all function designations optional? A:  All designation of function for the 700 tags are optional. If you choose to include, I will check your use of subfields, spacing, spelling, punctuation etc.

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Multiple Series’ Names

Q:  Can a book have more than one 490 field? I’m seeing a couple of different potential series names for one of the titles. A:  Yes, they can.  But be careful with multiple series names and research to make sure they are actually series.

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International ISBN

Q:  If a book has both an ISBN number and an ISBN number by which to order the book, should we include both? A:  One of these ISBN might be for the International edition. If you have both on the source and you can qualify them, you must include two 020 tags in your records. [...]

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Photo Credits in the 700 Tag?

Q:  For a title with photo credits, do we add the photo editor or photo credits as a 700 tag? A:  You cannot put these persons in the 700 tag unless you also include a note about what their function is with the work. This is generally not the practice. If they are not on [...]

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Series Added Entry – MARC field 830

Q:  MARC field 830 mentions “series added entry.”  Is this field required if the series is an added entry? A:  830 is required if the established heading in the AF is different from what you find on the source. Transcribe the series title as found on the source in the 490 tag. Then search the [...]

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Traced or Untraced Series?

Q:  I’m a little unclear on series added entries. What is the difference between a series being “traced” and one that is “untraced”? A:  Traced simply means we are providing an access point for a heading, such as the 700 tag.  For untraced series, there will be no 700 tag.

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Official Heading

Q.  Which tag tells us the official heading? A.  It is always the 1XX tag in the AF. Q.  What is the difference between established personal heading and official heading? A.  The official heading is for heads of states, popes, etc.

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Authority File Uncertainty

Q.  If we are not absolutely certain it’s the right person in the authority file, would it be better just to do the last name, first name middle name/initial instead? A.  Yes. But read the scope notes, perhaps you can determine from them if it is the person. Sometimes you need to do a bit [...]

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Designation of Function Optional

Q.  To clarify, designation of function here isn’t necessary? Is there a circumstance when a cataloger must put this in? A.  Designation of function is optional. It is only used for your added entries. If you want to add it that is fine.  Most optional rules mean it is up to the cataloger. It also [...]

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“See Reference” Tag

Q.  Which tag would the “see reference” be? A.  See references in the AF are in 4XX fields. They are invalid headings. You can ignore them for our purposes.  There will be a time (in part 2 of Exercise 4) when I ask for it so I know that you know what they are, but [...]

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830 Tag Necessary?

Q.  So an 830 tag would not be necessary to include, or would it? A.  You include the 830 tag if the series title was different in the 130 tag, not the 530 tag.

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Added or Main Entries – 245 and 490 Fields

Q.  We are supposed to be indicating if a field is added or main… So we would need to add this also to the title 245 field and the 490 field as well, correct? A.  Yes, exactly, these fields are also access points. Title can be main or added, depending. And the series is always [...]

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Full Stops for Access Points

Q.  I had a question about punctuation for Exercise 4. When doing the access points for personal names, if the date for the name is open- ended (1904-), is the full stop still necessary?  I remember that it isn’t if we have an end parenthesis, but I don’t know about the hyphen. A.  No full [...]

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Cutter Number Source, Part II (Statement of R., T.P., AF, etc)

Q. The statement of responsibility comes from the tp and the main entry comes from the authority file. right? A. The statement of resp. comes from the t.p. Then you decide on access points. And you do the authority work on the access points (or what is in the 100 or 700 tags.) It the [...]

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100 field

Q. Do we add the 100 field? A. For exercise 2, you do not need to add the 100 tag. That will be part of exercise 4.

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Main & Added Entries Notation for Final Project

Q. In general, do we have to note main and added entries on the final titles as we did in the exercise for access points? A. No notation is necessary in the final project.

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Tag 245 First Indicator

Q. Can you go over the 1st indicator for tag 245? A. First indicator is for main or added entry. If the title is main entry then the first ind is zero. If the title is added entry then the first ind is one. It all depends on what is the main entry of the [...]

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LCSH

Q. Is it okay to stick with an LCSH even if it can’t be divided geographically? A. Yes. Not all can be and if it is a good subject heading for the item then you would probably want to use it and try to bring out the place concept with another LCSH.

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Tag Order (650/651)

Q. Is it possible to have a 651 tag before a 650 tag if the 651 is a greater portion of the book? Or is it always 650, then 651? A. Generally 651 tags should follow 650 tags, but that’s not a hard rule. If the bulk of the book is about the place, then [...]

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Subject Headings

Q. I know that 2 Subject Headings are required, but is there a requirement for subdivisions? A. You are required to make the subject heading as specific as possible, that may entail adding subdivisions. In some cases, yes, they are necessary and required.

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Series titles and when to add 830

Q. If I had a t.p. that had a series called…The cats and dogs series, and when I looked in the AF, I found in 130…cats and dogs series, would that need an 830, since “the” was missing? A. No. You need to drop the initial article in the 490 tag.

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Series & 1xx tags in the authority file

Q. So how do we know if the book is part of more than one series? Is there more than one 1xx in the AF? A. You will have to examine the book in hand for multiple series statements or go to outside sources to determine this.  You only have my page scans to go [...]

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Only one series, Only one 830

Q. If the source only indicates it is in one series, then there will only be one 830? A. Yes. There will only be one established heading for that one series.

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Adding an 830 tag

Q. In general, I went ahead and added an 830 tag even if it didn’t vary in the AF. Is that okay? A. It is ok to do it this way. This practice will vary depending on the library.

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More than one series??

Q. Is it OK to list more than one series added entry? A. Yes, books can be part of more than one series. If you find multiple series statements then you list them in separate 490 tags and do the authority work for each.

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Cole’s Editor

Q. For Cole: is an editor tag still optional here? A. The designation of function is an optional rule. Up to you, but if you add it you must use the correct punctuation and subfield, etc.

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Editors & Access Points (700)

Q. As the editor, Taylor is only in the 700 tag as an added entry, correct? A. If you have an edited work, and the editor is named in the 245 tag, you must enter as an added entry access point for the work, per AACR2 Chpt. 21.

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AF Series Titles & MARC (plus some punctuation)

Q. I just want to clarify that when we check for the established heading for the series title and add it in the 830 tag, that it does have an end point, unlike the 490? Is that correct? A. Yes, the 830 tag has final punctuation added. No full stop in the 490. Just to [...]

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Marc 890

Q. In regards to the 890 field, how do we know when to list something else. I went over the practice and other items but I am not sure what to list? A. Do not do anything with an 890 field.

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Finding AFs & How to Format a Name Not in the AF, Post 2 (Davenport & Siegels)

Q. I’m not confident that any of the Davenports or Siegels in the AF are the one for our book. Should I just do the Last name, First name format for this and leave any dates out? Or am I just not digging deep enough? How certain should we be before deciding to use an [...]

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Numeration (Subfield |v) & the 830 Tag

Q. If a 490 series statement has numeration, do we carry that over to the 830 tag? A. YES, use the |v in the 830 as well.

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Subfield |v & 830 and 490 Tags

Q. If there is no |v in the 130 from the AF do we leave that out of the 830 if we have it in the 490? Or, would we do it like the example below? A. Subfield v is for the numeration of the series and is required of both tags if you use [...]

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830 Tag Particulars

Q. In the example on the Variable Fields Summary document the 830 is transcribed like this: 830_0 Bulletin (Indiana Library Federation) ; |v no. 3. Does the 830 tag have final punctuation? A. 830′s must have final punctuation. It is required of this tag.   And, you still need to add the numeration.

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490 vs 830 Tags

Q. I am running into confusion regarding the 490 and 830 tags.  Are we supposed to transcribe the series statement as we find it on the source for the 490 or as we find it in the AF?  If the authorized heading in the AF is different than that on the source, do we then [...]

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AFs (Arlene Taylor)

Q. When I see this AF record for Arlene Taylor, I get real nervous that I am supposed to be looking at something other than the 100 and 700 entries? A. If you are using Arlene as main entry, you take the name from the 100 tag.  If Arlene co-writes a book and you need [...]

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Series Titles, AFs, and an 830 tag

Q. In the 490 tag first indicator, if there is no difference between the title on the source and in the AF would you use a 1 and still do an 830? A. You can. This is how most libraries are treating it. I have checked with many libraries since the change (series used to [...]

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MARC & Multiple Authors

Q. Do we still use the same format for multiple authors such as [et al.] in the MARC record? A.. Yes, multiple authors or diffuse authorship is any situation with 4+ author, editors, illustrators, etc. There are special considerations for access points in these situations as well.

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What to do when there is no author authority file …?

Q. If there is no authorized record for the author, but he/she bears responsibility, do we still enter the name “as is” in the 100 field? A. We will have an Adobe session on authority work. If you do not find a name in the AF, you have to go with what is on the [...]

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Stating Bosmajian’s Statement of Responsibility Correctly

Q. For Bosmajian, from the cover we know they are editors but on the t.p. it does not say so. Would this be an example of an instance in which we would use … / [edited by] Haig Bosmajian … ? If not, WHEN is it appropriate to do so? A. You can do this.  [...]

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Access Point Fields to Fill In (100 & 700)

Q. So, for access, what are all the possible fields that will be need to be filling in? 100, 700? A. Yes, you must decide on main and added entries if any.  You create the statement of responsibility and step back from it to make this decision.  You must think about who is responsible for [...]

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Exercise 2 vs. Exercise 3 Added Entry & Access Point Requirements

Q. Since we’re still learning about how added entries and access points work, are the indicators needed for Exercise 2? A. For exercise 2 since we have not covered access points, you do not even have to add 1XX or 7XX tags to the records, so you don’t have to worry about them.  If you [...]

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Marc Indicators, Entry Points, & Authority Work for Exercises

Q. I’ve been scouring our materials and the OCLC MARC pages you linked for us to figure out what to do for the indicators for our MARC records, and I noticed that a majority have to do with added entry points and authority work, except for a few instances, such as the 2nd indicator for [...]

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Series Title (490) and the 830 Tag

Q. When I looked up “Manufacturing management series,” it showed Manufacturing management series (Society of manufacturing engineers) so do I change it to look like this? or is this where I’m adding the 830 tag? A. Yes, this is when you consider the 830 tag. There are three entries that are a result of this [...]

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No authority field but name found…? (Bartlett), Post 2

Q. For Bartlett, Donald A.  In the left hand column, there is nothing to click (in authorities) on, no ‘authority/authorized” heading. He’s there but there is no 100 authority field to click to. A. You must be searching LC authorities and not Connexion.  This is how it displays.  The interface is different in Connexion and [...]

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Main entry or added entry? (100 field & Bosmajian)

Q. For the Bosmajian, do we still do a 100 tag even though we know that Haig is not an author, but the editor? A. If you have an edited work, you have to consider is the editor(s) responsible for the intellectual content of the work?  In most cases they are NOT. An editor is [...]

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