Order of 650 Tags

Q:  Should we put the 650 tags in the same order as the OCLC record? A:  You should order your LCSH according to what the book is most about being the first LCSH. Always check the OCLC 6XX tags.

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Should “Graphics” Be Put In a 500 Tag?

Q.  If on the TP verso, it credits the graphics, we can’t put that in the 245 tag.  But should it be put in a 500 tag?  A.  If it’s not on the t.p. verso, you can’t put it in the 245.  You can consider this for a note if you find it important to [...]

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100 Tag vs. 700 Tag

Q.  I’m confused about using the 100 tag versus the 700 tag. If the OCLC record uses the 100 tag, should I use that too?  And should I add it in 100 or 700? A.  This depends on main entry. If you have an author that is main entry, then you use the 100 tag [...]

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Official Heading

Q.  Which tag tells us the official heading? A.  It is always the 1XX tag in the AF. Q.  What is the difference between established personal heading and official heading? A.  The official heading is for heads of states, popes, etc.

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“See Reference” Tag

Q.  Which tag would the “see reference” be? A.  See references in the AF are in 4XX fields. They are invalid headings. You can ignore them for our purposes.  There will be a time (in part 2 of Exercise 4) when I ask for it so I know that you know what they are, but [...]

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830 Tag Necessary?

Q.  So an 830 tag would not be necessary to include, or would it? A.  You include the 830 tag if the series title was different in the 130 tag, not the 530 tag.

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Price Listed, But No ISBN

Q.  If you don’t have an ISBN, but you do have a price, do you put just the price in the 020 tag? A.  If there is no ISBN, just skip the field. You can delete the 020 or leave it blank.

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Use of Brackets in MARC Fields

Q.  Should I put “edited by” in brackets, since it’s not on the title page, but on the cover, or should I just leave it off? Is this the correct protocol for something not found on the chief source? A.  It would be ok, but not necessary. Yes, you are correct. Anything taken outside the [...]

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504 Tag – Scans vs. OCLC Record

Q. Regarding 5xx tags, if the OCLC record doesn’t indicate an index, should I add that to the bibliographic materials 504 tag, or make it a separate 500 tag? A. If you find that the scans indicate an index, then go with what is on the scans. They are more accurate than the records. You [...]

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No LCCN on Item – Delete Tag

Q.  For one of the Exercise 2 titles, I could not find a LCCN with the book.  Does this mean I delete that tag, even though it is in the OCLC record? A.  If there is no LCCN in the book, then yes, you can delete the tag.

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What to Include in Partial Notes

Q.  I am confused about partial content notes. When we only do partial, is it completely up to us what we include? If we just pull a few of the contents, is that fine, or should we mention certain ones (for example, more famous ones, or the first one from each section)?  A.  Yes, if [...]

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Partial Contents vs. Complete Notes

Q.  If the TOC has main headings and chapters within those headings but you only transcribe the main headings, would you need to indicate that it’s a partial content field with the first indicator in the 505 tag? A.  No, this is still considered a complete note.

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Subfields in the Notes Tag

Q.  For Exercise 2, should we be putting subfields in the notes tag? A.  There are no subfields in the note tags unless you do an enhanced TOC note.  It is up to you if you want to include the subfields for an enhanced TOC note. You have to code it appropriately and use the [...]

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250 Tag – Edition Statement Not in Item

Q.  I had a question about the edition tag — if an item has wording that implies that a book is a first edition but doesn’t flat-out say, “First Edition,” would we include that in the record? Or would we leave it blank because no formal edition statement was made on the item? A.  Do [...]

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Is the 520 (Summary) Field Required?

Q.  Are the only 5XX tags we have to do are the 500, 504 and 505?  Is the 520 (summary) also required, or can we leave it off? A.  If you want to add a summary note, that is ok. Just be aware that LC generally adds summary notes to juvenile literature only.

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504 Field for Index and Bibliographical References

Q.  Under the 504 if we transcribe: 504 __ Includes bibliographical references and index, do we still do a 500__ Includes index ? A.  Yes, use a 504 for the combined note for index and bibliography. No need to add the 500 since it is covered in the 504. Catalogers are NEVER redundant.

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5XX Tags – What are General Notes?

Q.  I’m confused about what information goes in a 500 tag. I know it’s for general notes, but what is a general note? A.  500 tags contain notes. Mandatory notes for your records are any Content notes to include 500 __ Includes index. 504 __ Includes bibliographical references. 505 0_ Chapter title — Chapter title. [...]

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First Indicator for Exercise 2?

Q.   In Exercise 2, should we put “(first indicator is intentionally left blank)” in our 245 field, or is that understood, since you stated that?  A.  Just use an underscore to represent the indicator. You will be filling it in for Exercise 3. Or just use the space key, i.e., 245 _0 or 245 4 [...]

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What Does 5XX Mean?

Q.  If I understand it right, the 5xx could mean anything in the 500s, but why is that there when we already have a 500, 504, and 505? A.  Correct, 5XX can be any note tag beginning with a 5.  So that would include a 504, 505, etc.  5XX is just representative of these tags [...]

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TOC in the 505 Field

Q.  My question is on the TOC. 505 is a repeatable field, so if you had a multi-volume book, could you put 504 volume 1: and list all the TOC, then enter anther 505 volume 2: TOC? If you did this, do you have to put any special note at the end of the 1st [...]

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Exercise 2 Template and AACR2

Q.  For Exercise 2, we are basically just filling out the template for each title and then editing the information to fit with AACR2, correct?  A.  Yes, basically. You will have to search OCLC for the record, I want the OCLC number. And you will have to edit the record according to the requirements on [...]

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AACR2 Still Used in Exercise 2

Q. For Exercise 2, do we basically transcribe the records into MARC fields, with no AACR2 this time? A.  YES to AACR2. You have to bring the existing OCLC record up to the current standard or use the correct rules of transcription. You will lose a lot of points if you leave the OCLC records [...]

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What is the LCCN?

Q.  What’s the LCCN?   A.  Library of Congress Control Number.  It is a unique number for each record in the database. They have been assigning these numbers for more than 100 years.  See the 010 tag in MARC.

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Descriptions of Each MARC Field

Q.  Is there an explanation or description of each MARC field that one can read? A.  You can refer to the MARC tags tool, link is to the left. Or the summary documents I provided for both Variable and Fixed fields.  You should be paying close attention to the MARC associated with each ISBD area [...]

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500 MARC Field

Q.  In the 5xx field, 504 is Bibliography, etc. or bibliography and index.  500 is Index.  For index, how do you know what to put in 504 and what to put in 500? A.  504 can be used for the bibliography note alone or the combination of a bibliography and index.

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246 & Subtitles? (no)

Q. For the Stephenson title, is a 246 tag necessary here to use numerals in the place of the spelled out numbers since they occur in the subtitle and not the title? A. Any time you can make a variation on a number either spelled out or numerical you should provide the 246. However, subtitles [...]

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Final punctuation in the 246 tag?

Q. What about final punctuation for the 246 tag? Some of the examples have it, others do not. A. No final punctuation in the 246 tag. If you find a period, it is a mistake.

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First Indicator on 246

Q. I don’t understand the first indicator in the 246 tag. A. The first indicator is a local library policy decision. Don’t worry about it. Just worry about the second indicator. The first indicator can be a 1 or a 3, but again it doesn’t matter.

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520 Tag for Final Project

Q. Do we need to create a 520 tag for the summary of the book? A. A 520 tag would be acceptable for a work of fiction. Yes, you can create one but it is not one of my required notes.

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Main & Added Entries & Tags

Q. So it would be main entry for the 100 tag and added entry for the 700 tag? A. The examples in the MARC examples doc for chapter 21 should help. They give examples of works with one, two, three, and 4+ authors and who to choose for main and added entry access points. I [...]

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Second Part of Exercise 1 & MARC Tags

Q. With regard to the 2nd part of exercise 1, for no. 2 we’re supposed to look at the unformatted version of the record. Do you want us to include the MARC tags in our answers? A. I am just looking for the Area and what is found in it. You can include the MARC [...]

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5XX

Q. When it says 5xx you just mean the entire field of 500′s like 500, 504, etc. There shouldn’t be a field actually titled 5XX right? The “X” is just to be replaced with other numbers? A. 5XX refers to any 500 tag. There is no actual 5xx tag. You are right it is either [...]

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Indicator Info

Q. I am still very confused with the 1st and 2nd indicators… is there a reference in the resource folder (or somewhere else) that has information on the indicators? A. Indicators vary by tag. The MARC Variable Summary document can help as well as the MARC Tags tool. The link is in Oncourse. I went [...]

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100 field

Q. Do we add the 100 field? A. For exercise 2, you do not need to add the 100 tag. That will be part of exercise 4.

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No edition statement?

Q. What if a record doesn’t have a 250? A. If there is no edition statement found then the record will not have a 250.  The Edition Statement is NOT mandatory. You just skip it or delete the field.  You must find an edition statement on the prescribed sources in order to add one to [...]

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Use of the 655/How to class fiction titles (LCSH)

Q. What if we have a 655 in one of our titles that we would prefer to use as a subject for DDC. Should we move it ahead of the 650? A. The 655 tag is for a genre heading and would be used in works of literature. You need to class in that genre. [...]

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LCCN MARC Tag Location

Q. You explained the differences between ISBN and LCCN in an e-mail….where do we add the LCCN? A. You add the LCCN to the MARC 010 tag

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First Editions

Q. If a book is a first edition, when should we include it in the 250 tag? A. Only include first edition if the wording is found as such on the prescribed sources.

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Tag 245 First Indicator

Q. Can you go over the 1st indicator for tag 245? A. First indicator is for main or added entry. If the title is main entry then the first ind is zero. If the title is added entry then the first ind is one. It all depends on what is the main entry of the [...]

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LCCN#s & ISBN

Q. Can you clarify the rules for entering LCCN# and ISBN? As far as dashes/no dashes? Do you have to enter zeros in place of any of the dashes for either number? A. LCCN is generally found on the t.p. verso, near the CIP blurb. It goes in the 010. The ISBN could be taken [...]

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Tag Order (650/651)

Q. Is it possible to have a 651 tag before a 650 tag if the 651 is a greater portion of the book? Or is it always 650, then 651? A. Generally 651 tags should follow 650 tags, but that’s not a hard rule. If the bulk of the book is about the place, then [...]

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Ordering Tags (650 tags)

Q. Is there a standard way to order tags if you have two tags of same type? For example, two 650 tags….does that matter? A. Yes, you should assign the first 650 tag for what the greater portion of the book is about. If equal then it does not matter.

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600 Tag & Subdivisions

Q. Just in general, is there ever a time when you could have a subdivision with a 600 tag? A. 600 tags are tricky. The subd. scope note must state that it can be used with personal names. Or you have to find one established such as the est. subd. found on the pattern headings [...]

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First Editions & Printing Statements

Q. If a title is a first edition is it necessary to include this information in a 250 tag? And would that be where (or if we do at all) to include printing information? A. I will accept the ed. statement on this title [Haylings] a few ways since it is stated a few different [...]

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Illustration Information Placement (Charts, Graphs, Tables)

Q. In general, for the 300 tag do we mention charts, graphs, and tables or just those illustrations that are named in the fixed tags? A. The illustrations in the 300 determine what you code in the Fixed fields. Charts, graphs and tables can all be lumped under illustrations.

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Series titles and when to add 830

Q. If I had a t.p. that had a series called…The cats and dogs series, and when I looked in the AF, I found in 130…cats and dogs series, would that need an 830, since “the” was missing? A. No. You need to drop the initial article in the 490 tag.

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Cole’s Editor

Q. For Cole: is an editor tag still optional here? A. The designation of function is an optional rule. Up to you, but if you add it you must use the correct punctuation and subfield, etc.

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Editors & Access Points (700)

Q. As the editor, Taylor is only in the 700 tag as an added entry, correct? A. If you have an edited work, and the editor is named in the 245 tag, you must enter as an added entry access point for the work, per AACR2 Chpt. 21.

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490 Indicators

Q. Is the first indicator always 0 in the 490 tag if there is no 8xx tag? A. Yes. 0 = Series not traced. 1 = Series traced differently.  The series traced differently means that the established heading from the AF is different from what is on the source.

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AF Series Titles & MARC (plus some punctuation)

Q. I just want to clarify that when we check for the established heading for the series title and add it in the 830 tag, that it does have an end point, unlike the 490? Is that correct? A. Yes, the 830 tag has final punctuation added. No full stop in the 490. Just to [...]

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