Archive for the ‘ISBD’ Category

Abbreviation for cm?

Q:  I know we don’t use abbreviations, but cm is retained, right, because it’s a symbol? Is it followed by a period or not? 

A:  Yes, retain cm. It is one of the few and because it is recognized internationally. The period after the cm is debated. It is part of the punctuation of MARC and ISBD, so I would leave it.


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Q.  If the OCLC record is missing information from some of the tags that are on the Exercise 2 template, do we look for that information in a different source? 

A.  If there is an ISBD area in your book for that tag, for example, then yes, you can use the book as your source.  Otherwise, you can skip that field. Leave it blank or delete from the record.

If you do not have an ISBN on the pdf pages, you do not have to go to an outside source for example. If you cannot find a series, again, you do not have to go to outside sources. Be careful with OCLC records that have this information in the record and you do not see it on the pdf pages because you may be looking at a different record.

The template is a MSWord table and you can easily add rows or delete rows. In fact you do not need to retain the row numbers. That is up to you.

 The easiest approach might be to straight catalog the records and then look for it in OCLC to compare. Others might find it easier to do the editing. Again, it’s up to you. Just don’t forget to include the OCLC number for the best match to your book in hand.

 Since these are older books, you may not have an ISBN. Be suspicious if you find one in the record. It may be for another edition of the same title and this would not be a good record to use for your book.

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Q.  How do we identify all the information needed for the answers to Exercise 2?

A.  You are basically cataloging the book. So you need to walk through each ISBD area. The OCLC record will help, but it will need to be edited. Start with the variable field data and then fill in the fixed fields. Many of the fixed fields will default to the same code for each record. Again, the Adobe session will help with this.

Part of ex. 2 is to find the OCLC record that is the best match for your book in hand. I want that OCLC number as well on your assignment for each title. So, your first task would be to find the OCLC record by searching OCLC Connexion.

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Q.  Is there an explanation or description of each MARC field that one can read?

A.  You can refer to the MARC tags tool, link is to the left. Or the summary documents I provided for both Variable and Fixed fields.  You should be paying close attention to the MARC associated with each ISBD area in your record. The ADOBE session will help with this exercise as well.

The MARC tag tool will give you more information than you probably need to know but it is helpful to see if an element is repeatable or not, which subfields are valid for each tag. There are good examples for indicators as well.

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Q. What if ISBD areas are not present in the item?  Do we need to use each variable data field for each record on the MARC work form?

A. It depends. Some elements  of the record are mandatory, such as the info in the 245 (title) and the 260 while others are not such as the 250 edition statement.  AACR2 tells us how to handle these situations.

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Q. I’m not confident that any of the Davenports or Siegels in the AF are the one for our book. Should I just do the Last name, First name format for this and leave any dates out? Or am I just not digging deep enough? How certain should we be before deciding to use an entry from the AF?

A. It is hard to figure out Davenport.  Take a closer look at Siegel.  You should exhaust all records in the AF. You can do some biographical research on the authors with something like Gale’s Biography Resource Center.  Google the persons.  Read introductory material preface, etc. If you absolutely can’t determine, go with Chpt. 22 rules of entry.  Last name, first name and any middle name or initial found on the source.

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Q. If there is no |v in the 130 from the AF do we leave that out of the 830 if we have it in the 490? Or, would we do it like the example below?

A. Subfield v is for the numeration of the series and is required of both tags if you use them.  Both the 490 and 830 allow the |v and it must be included if the series is numbered.

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