600 Tag Exact Copy of 100 Tag?

Q:  If we need a 600 tag, do we use exact copy of 100 tag, including indicators?

A:  Yes, and it follows the same format for a name heading.

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Cutter for No Main Author

Q:  How do you create a cutter if there is no main author?

A:  The Cutter is based on main entry. Main entry can also be the title if there is no 100 tag in the record. So you Cutter for the first significant word of the title, i.e., do not Cutter for the initial article.

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Added Entry in a 410 Tag

Q:  If we find an added entry in a 410 tag, do we ignore it and look for something else?

A:   If you find the name, and the record has a 410 tag, you ignore the 410 tag and take whatever you find in the 1XX tag. You have to use the established heading regardless of what you have on your source.

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AF Name Taken From 1XX Tag

Q:  What if you find a name listed one way in 100 tag and a different way in 700 tag? Which should you follow?

A:  The name from the AF is always taken from the 1XX tag. It will be the same no matter if you are using it as a main entry (100 tag) or added entry (700 tag). So not sure where you are seeing an example of the name used differently.

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First Indicator of a Series

Q:  Is the first indicator of a series always 0?

A:  The 490 tag first indicator is zero if you do not add an 830 tag. If you add the 830 tag, you must change the first indicator to a 1.

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First Indicators for Main and Added Entries

Q:  Are first indicators for main and added entries the same except for when 245 is main entry?

A:  First indicator varies by tag. If you are referring to the 245 first indicator, then it will depend on whether title is main entry or added entry.

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Order of 700 Tags

Q:  For 700 tags in general, is the order of the tags the same as what is presented on the t.p.?

A:  Yes, the 700 tags should be in the order you find them in the 245 |c.

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246 and 830 Tags

Q:  Are 246 and 830 tags considered added entries?

A:  The 246 is a note for varying title. It is an access point but not an added entry. The 830 is a tag for series which is definitely an access point.

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Function Designations Optional?

Q:  Are all function designations optional?

A:  All designation of function for the 700 tags are optional. If you choose to include, I will check your use of subfields, spacing, spelling, punctuation etc.

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Editors Only Added Entries?

Q:  Are editors only added entries?

A:  An editor is not responsible for the intellectual content of the work, but they have some part in the work. Chpt. 21 gives us the rules for editors as added entries.

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Same Name For Series in AF

Q.   If the authority file gives the same name for the series as we have in the 490, do we need to have a 830?

A.  No, you don’t need to add if this is the case. This is generally a local library policy decision.

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100 Tag vs. 700 Tag

Q.  I’m confused about using the 100 tag versus the 700 tag. If the OCLC record uses the 100 tag, should I use that too?  And should I add it in 100 or 700?

A.  This depends on main entry. If you have an author that is main entry, then you use the 100 tag alone for this person. You only use 700 tags for added entries, such as 2nd and 3rd authors, editors, illustrators, etc. You will only ever have one 100 tag in a record (is you have main entry author), the name is NEVER repeated in a 700 tag. You have to check the OCLC record for correctness in assigning main entry.

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Official Heading

Q.  Which tag tells us the official heading?

A.  It is always the 1XX tag in the AF.

Q.  What is the difference between established personal heading and official heading?

A.  The official heading is for heads of states, popes, etc.

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Authority File Uncertainty

Q.  If we are not absolutely certain it’s the right person in the authority file, would it be better just to do the last name, first name middle name/initial instead?

A.  Yes. But read the scope notes, perhaps you can determine from them if it is the person. Sometimes you need to do a bit of biographical research as well, to get birth dates of the author to place someone in a particular timeframe to be writing the book. Always check for a middle name or initial this will help.

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Designation of Function Optional

Q.  To clarify, designation of function here isn’t necessary? Is there a circumstance when a cataloger must put this in?

A.  Designation of function is optional. It is only used for your added entries. If you want to add it that is fine.  Most optional rules mean it is up to the cataloger. It also means it is not generally a practice of the Library of Congress.

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“See Reference” Tag

Q.  Which tag would the “see reference” be?

A.  See references in the AF are in 4XX fields. They are invalid headings. You can ignore them for our purposes.  There will be a time (in part 2 of Exercise 4) when I ask for it so I know that you know what they are, but I never want to see the see refs in your bib records.

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830 Tag Necessary?

Q.  So an 830 tag would not be necessary to include, or would it?

A.  You include the 830 tag if the series title was different in the 130 tag, not the 530 tag.

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Added or Main Entries – 245 and 490 Fields

Q.  We are supposed to be indicating if a field is added or main… So we would need to add this also to the title 245 field and the 490 field as well, correct?

A.  Yes, exactly, these fields are also access points. Title can be main or added, depending. And the series is always an added entry access point. Don’t forget to add this notation to your records. It will be a deduction if they are not there.

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Series Statement of Responsibility

Q. Then in the series statement of responsibility [Stephenson], does that person also get an added entry?

A. Generally you do not transcribe series statement of respon. Unless they are more like the author of the entire work. If you find it necessary to add the person, put the name in a note and then add the 700 tag. You have to put the name somewhere in the record before you can add the 700 tag. The best way is with a note since they are nor really responsible for the intellectual content of the work (in most cases.) Now if the person is really well reknown (sp?) in the field, you probably would want to add a note.

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Author & Editor (Final Project)

Q. On this book, on the tp, there is both an author and an editor listed. Do I include the editor in the 245 tag somehow? That editor has the most current copyright on the book.

A. Remember catalogers try not to be redundant. If description is in one area, they do not repeat in another.  You transcribe exactly what you find on the t.p. Don’t let that confuse you, it is a fourth ed, right.

Follow up:

Q. I guess since he has the most current copyright, I wasn’t sure if he should be the main entry or an added entry…

A. You have to transcribe in the order you see on the t.p.

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Title as Main Entry

Q. Why would the title be the main entry when we have the author/statement of responsibility?

A. The title could be main entry in certain circumstances, think of a book with no statement of respon. Author unknown.

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Exercise #4 Part II

Q. So are responses in Part 2 similar to the Authority File Practice exercise?

A. Yes, but don’t forget when I ask for an established heading you have to code in MARC. See the example on the exercise itself. This exercise involves some thought about access points and then doing the authority work for those names. Authority work is tedious and time consuming so take some time to search for the correct headings.

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Changing MARC Fields to Authority File Entries

Q. So for part 2 we have to change the MARC fields from what is on the authority file?

A. Yes, for the most part. I am asking for main entry heading which will be a 1XX tag. Remember if it is corporate, it will be a 110 tag. I do not want the tagging for the see and see also references but ok if you give them in MARC for the see also reference. The see reference is an invalid heading and there is no corresponding tag in the MARC bib record so no reason to code.

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Exercise 4

Q. I am confused on what we have to do for Ex 4

A. I have given you 5 names that you must search in the AF for the established heading or a see or see also reference and give the results back to me coded for main entry if I ask for the established heading. So for Jimmy Carter, you must search for his established heading in the AF and then in your response code it in MARC for main entry. I have also asked for his official heading. This would be when he was president (and governor.)

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Summers’ Title & Main and Added Entries

Q. Summers selected and edited this work, so should the title be entered as a main entry instead, even though that’s not how OCLC did it?

A. You are on the right track. The OCLC record is not correct with this one.

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Main & Added Entries & Tags

Q. So it would be main entry for the 100 tag and added entry for the 700 tag?

A. The examples in the MARC examples doc for chapter 21 should help. They give examples of works with one, two, three, and 4+ authors and who to choose for main and added entry access points. I want to stress that if you choose Peters for main entry, you do NOT add him as added entry.

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Main & Added Entry Clarification

Q. I am so confused I guess I don’t understand main or added entry

A. You create your 245 area 1 and from the statement of resp. you decide on your access points. If you have a single author as main entry that means they are responsible for the intellectual content of the work, then that person will go in the 100 tag alone. Not a 700 tag as well. If you have a work with two authors the first is main entry, and the second will have an added entry access point in a 700 tag. You never repeat names in the 100 tag in a 700 tag.

Follow up:

Q. Let me make sure I understand what you are saying, if there is only one author its a main entry, and if there is more than one author, its an added entry, and we would have a 700 tag for the second author

A. Yes, but don’t forget about the first author of a jointly written work, they are the main entry.

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Main & Added Entries Grossman Editor

Q. For the Grossman title, Grossman is the author, but then there is an editor listed on the tp verso also. So, since there is an author, the editor isn’t important?

A. What is the chief source of information for area 1? The only way you can give this editor an access point is if you first create a note describing his function in the book. And I would only do so if he was someone of some prominence in the field of linear algebra. You have to consider the chief source and the t.p. verso is not the chief source for area 1. Also, don’t forget you have the answer keys to fall back on from Ex. 2.

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Series Added Entry

Q. For series added entry, in the 830, do we include the series number?

A. Yes, you still include the numbering in the 830 |v. Remember this tag needs final punctuation.

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Editor Added Entry?

Q. Do we create an added entry for an editor who is not in the authority file?

A. This is the same situation as with any name not in the AF, you still have to add the access point, so you go with what is on the source.

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Title Statement & Indicators

Q. I am confused by the first, second indicators, and number of non-filing characters in the title under the 245 field

A. The number of non filing characters has to count over for where you want the item to file in your catalog. If the title begins with the word “the cat,” you count over four spaces or characters and the second ind. in the 245 would then be 4 so the title files at “cat.” The first indicator in the 245 has to do with main or added entry. If the title the is main entry the first. ind. is zero. If the title is added entry, the first ind. is one.

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What if we can’t find an author in the authority file?

Q. What if we can’t find an author (or two) for our homework in the authority file?

A. Don’t assume the AF record is correct. The name may have been updated since the OCLC record was added. Or a birth or death date added. So do all authority work on those access points.

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Author Not in Authority File & Main and Added Entries

Q. If we aren’t sure whether or not the author is one and the same person, are we to put “last name, first name.” for this assignment in the 1xx tag?

A. Yes, if you can’t tell from the AF, then just go with what is on the source in the form of last name, first name, middle initial or middle name in the 100 and 700 tags.

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Added Entry Subfield |e

Q. In the added entry field, is the |e required if it is not in the authority file? If so, is there punctuation that precedes it?

A. You have a document to help with final punctuation in the 1XX and 7XX tags. |e for the designation of function is optional. It is only used in the 7XX tags and if you do use it you must use correct punctuation spacing, etc.

Follow up:

Q. Ok, there are no examples of it in the variable fields summary document. Is there another document?

A. For |e? See the examples for 1, 2, 3 authors etc.

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What does the ‘q’ represent in the 100 tag?

Q. What does the “q” represent in the 100 tag?

A. The |q in an authority file record for a personal name represents the fuller form of the name. So you will see things like Albee, Barbara L. |q (Barbara Louise)

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Main & Added Entry Punctuation

Q. For main and added entries, the authority file does not have correct end punctuation, correct?

A. Correct. You have to add final punctuation.

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Main & Added Entry Notation for Exercise #4

Q. I guess my main question is why do we need to put if it is main or added entry on the assignment. I mean, if it is main, it is in the 100 tag (other than the rare occasion that the title is the main entry, in which case we use an indicator to show that) and if not, it is in the 700 tag.

A. You have to indicate next to each access point if it is main or added entry. I am asking this for this assignment alone to make sure you understand the concept. You are correct that it is understood in the tags and the indicators. You can take this notation out of ex. 5 and 6.

Follow up:

Q. So let me make sure I understand this – if I have a 100 tag Patterson, James (then we put next to it main or added entry correct?)

A. You are correct.

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OCLC & MARC Records

Q. Can we use the OCLC records as a guide for our MARC records?

A. Yes, but again, you will have to edit them. Be careful to check whether the OCLC record has the correct main entry.

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100 field

Q. Do we add the 100 field?

A. For exercise 2, you do not need to add the 100 tag. That will be part of exercise 4.

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Verifying AF identity

Q. If we look up an author in the AF for the established heading and it doesn’t mention the work we are cataloging specifically, how else do we verify that it’s that person?

A. If there is a note for other works, you can see if the author is writing in the same discipline. You can check for dates to see if they are writing in the same time period.

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Main & Added Entries Notation for Final Project

Q. In general, do we have to note main and added entries on the final titles as we did in the exercise for access points?

A. No notation is necessary in the final project.

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Tag 245 First Indicator

Q. Can you go over the 1st indicator for tag 245?

A. First indicator is for main or added entry. If the title is main entry then the first ind is zero. If the title is added entry then the first ind is one. It all depends on what is the main entry of the work.

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Edited Works & Cutter Numbers

Q. If a book is edited, the cutter # has to be of the title?

A. Yes. In an edited work the title is main entry. You Cutter for main entry.

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Searching AF

Q. I have a question about corporate names in the AF. For the George W. Bush example, etc….I couldn’t figure out what to put in the search window….same with Queen Elizabeth. Could you give me a quick clue?

A. Bush and Elizabeth will have personal and corp. headings. You should initially search as a personal name. You will find their corp. heading in the 510 field in their AF record. For Bush, search as Bush, George W. For Elizabeth, search as Elizabeth II

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Series titles and when to add 830

Q. If I had a t.p. that had a series called…The cats and dogs series, and when I looked in the AF, I found in 130…cats and dogs series, would that need an 830, since “the” was missing?

A. No. You need to drop the initial article in the 490 tag.

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Series & 1xx tags in the authority file

Q. So how do we know if the book is part of more than one series? Is there more than one 1xx in the AF?

A. You will have to examine the book in hand for multiple series statements or go to outside sources to determine this.  You only have my page scans to go by for the exercises for grade. As far as the AF, each series title will have its own unique series authority record.   There will NEVER be more than one 1XX est. heading tag in a record.

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Only one series, Only one 830

Q. If the source only indicates it is in one series, then there will only be one 830?
A. Yes. There will only be one established heading for that one series.

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Adding an 830 tag

Q. In general, I went ahead and added an 830 tag even if it didn’t vary in the AF. Is that okay?
A. It is ok to do it this way. This practice will vary depending on the library.

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More than one series??

Q. Is it OK to list more than one series added entry?

A. Yes, books can be part of more than one series. If you find multiple series statements then you list them in separate 490 tags and do the authority work for each.

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Cole’s Editor

Q. For Cole: is an editor tag still optional here?

A. The designation of function is an optional rule. Up to you, but if you add it you must use the correct punctuation and subfield, etc.

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